Home / Notes / English writing / Report on a school science fair

Report on a school science fair

Written by Sara Ahmed (English)

A model report with headings, facts, findings and recommendations, and the points that earn marks.

The task

You are the secretary of the Science Society of your college. Write a report for the principal on the Annual Science Fair that was held last week. Describe what happened, what went well and what went wrong, and make recommendations for next year.

Points that earn marks

  • Begin with a title that names the event, the place and the writer, and give the date.
  • Use short headings: Introduction, What happened, Findings and Recommendations, and a short Conclusion.
  • State facts: the number of projects, the time, the place and the number of visitors.
  • Describe both what went well and what went wrong.
  • Give clear and practical recommendations, one for each problem.
  • Keep the tone formal and use the past tense for events that have finished.
  • Write in the third person style and do not use slang or contractions.

Model report

Report on the Annual Science Fair, Government College for Boys, Sahiwal

Prepared by: Ali Raza, Class 12, Secretary of the Science Society

Date: 18 November

Introduction

This report describes the Annual Science Fair held in the college hall on 15 November. It gives an account of the event, the main findings from the day and some recommendations for next year.

What happened

Fifty-two projects were presented by students of Classes 9 to 12. The fair began at 9 a.m. with an opening speech by the principal, and the judges visited each stall between 10 a.m. and 12 noon. About 400 students, teachers and parents visited during the day. The most popular projects were a solar water heater, a model of a water purification plant and a smoke detector made from simple parts.

Findings

The standard of the projects was high, and the judges said that the Class 11 projects showed the best use of scientific ideas. However, the hall was crowded between 11 a.m. and 1 p.m., and some visitors could not see the displays. The sound system did not work for the first half hour, and several students said that they did not know the order of the judging.

Recommendations

I recommend that the fair should be held in two rooms or on two days so that there is more space. The sound system should be checked the day before the event. A timetable of the judging should be put on the notice board a week in advance, and each stall should have a clear sign with the title of the project.

Conclusion

The fair was a success and encouraged students to take an interest in science. With better planning of space and timing, next year's fair can be even better.

Ali Raza

Secretary, Science Society

About 297 words.

Useful phrases

  • This report describes
  • The purpose of this report is to
  • The main findings were
  • However
  • It is recommended that
  • I recommend that
  • In conclusion

Common mistakes

  • Writing the report as a story or a letter, with no headings.
  • Giving opinions with no facts, such as the number of visitors or the times.
  • Listing problems but giving no recommendations.
  • Using the present tense for events that are over.
  • Mixing a formal tone with informal words and contractions.