How to make a PDF smaller without losing the text

Most PDF compression works by turning pages into images, which is very effective and quietly destroys something you may need.

Compress a PDF
Whichever tool you use here, the file stays on your device. How that works

Step by step

  1. 1Before compressing, try selecting a line of text in your PDF. Note that it works.
  2. 2Compress on the gentlest setting first.
  3. 3Try selecting text in the result. If it still highlights, you have kept what matters.
  4. 4If the text is gone and you need it, go back to the original and reduce the size another way.

Why this matters more than it sounds

Searchable text is what lets you find a clause in a contract, what lets screen readers read a document aloud, and what lets automated systems process an application. A PDF that has become a set of pictures loses all three at once, and nothing about it looks different on screen.

For a document that is mostly typed text, heavy compression saves surprisingly little anyway. The text was never the large part. You pay the full cost and get almost none of the benefit.

The better fix for a text heavy PDF that is too large is usually to find the one or two images inside it and replace them with smaller versions, then export again from whatever produced it.

Questions

How do I check if the text survived?

Open the compressed file and try to select a sentence. If it highlights word by word, the text is intact.

Which setting keeps text?

The gentlest one is most likely to. The smallest setting rasterises pages, which does not.

Is my file uploaded?

No.