How to mark a copy of your ID before sending it

If a recipient requests an ID copy, a purpose-and-date watermark can label the intended use. Ask whether they accept a marked copy; it is not a guarantee against misuse.

Watermark photos
Whichever tool you use here, the file stays on your device. How that works

Step by step

  1. 1Photograph or scan the document clearly, then crop to the document itself.
  2. 2Add text across the face of it saying who it is for and the date. For example, for tenancy application only, and the date.
  3. 3Place it over the document so it cannot be cropped away, while leaving the details readable.
  4. 4Send the marked copy and keep the clean original.

Why a marked copy is worth the two minutes

An unmarked photograph of your passport is a general purpose credential. The same image marked with a specific purpose and date is obviously tied to one transaction, and is far harder to present convincingly to anyone else.

A corner mark can be cropped away, so consider a faint mark across the document without obscuring required details. Editing software may still remove or alter a watermark. It labels a copy; it does not make reuse impossible.

This is exactly the kind of file that should never be uploaded to a stranger's server to be edited. Handing your passport to an unknown service in order to protect your passport is a poor trade, and it is the reason this runs on your own device.

What the mark should say, and where

A useful mark names the purpose and the recipient, for example For rental application only, 12 October. Then if the copy is ever misused, it shows exactly what it was meant for. Keep it short enough to read at a glance.

Tile the mark across the whole picture rather than placing it in a corner, so it cannot be cropped away. Set it faint enough to read the document underneath, around 30 to 50 percent, and never send the unmarked original when a marked copy will do.

Questions

Will the recipient accept a marked copy?

Ask them first. Acceptance depends on their requirements; do not cover details they need to verify.

What should the mark say?

The purpose and the date. Specific text is far more useful than the word COPY.

Is my ID uploaded anywhere?

No. Nothing leaves your device, which matters more here than almost anywhere else on this site.

Should I tile the mark?

Yes, for a copy of an ID. A single mark in a corner can be cropped off, while one repeated across the whole picture cannot.

Related jobs and next steps

How to watermark photos before posting themPut a watermark on a batch of pictures before they go online, on your own device.How to add a logo to many photos at onceStamp the same logo on a set of images in one pass, at a consistent size and position, without uploading your work.How to resize an image to exact pixel dimensionsWhen a form demands 800 by 600 exactly, here is how to hit it without stretching the picture.

Tools that help with this job

Watermark photos
Compress imageJPG, PNG and WebP, one or a hundredResize imageExact pixels or size presetsCrop & rotateQuarter turns, flips and ratio cropsPhoto captionsTop and bottom text with outlines