The forms and the timetable

1. Enter each recordable case on the OSHA Form 300 log within seven calendar days of learning of it. For privacy concern cases, enter "privacy case" instead of the worker's name.
2. At the end of each year review the Form 300 for completeness and accuracy.
3. Create the annual summary on Form 300A, certify it and post it from 1 February to 30 April.
4. Keep the forms for five years and update the stored logs. Each Form 301 or equivalent incident report is kept too.

Employees on the payroll, including labour, executive, hourly, salary, part time, seasonal and migrant workers, are recorded, as are workers who are not on the payroll but whom the employer supervises day to day. The self employed and partners are not recorded. A temporary help agency does not record cases of temporary workers who are supervised by the host employer.

If an establishment changes hands, each owner records for the period of the year when he or she owned it, and the old owner passes the records to the new one.

Involving employees

The employer must tell each employee how to report a work related injury or illness, set up a way for them to do so promptly, and give limited access to records for current and former employees and their representatives. An employer must not discriminate against an employee for reporting an injury or illness, filing a complaint, or asking for access to records.

An employer must give copies of records to an authorised government representative within four business hours of a request.

A study aid, not published or endorsed by IOSH or OSHA. Laws and limits differ between countries.